Product Review – Kodak Scan Station 100

By Tim Nissen

Trailblazing new technology can be a tire-flattening road for companies. Thankfully, it’s not always the path to product purgatory; companies can invent products people come to depend upon, and occasionally even create new categories of these advanced brainchildren.

Kodak has developed something intriguing amongst the burgeoning document management category – an affordable, networked, moderate volume desktop device. Its purpose is to facilitate paper document scanning/capture, image viewing, (more on this later) and electronic document export to pretty much any storage device – the Scan Station 100 (for more info,  access www.kodak.com/go/documentimaging).  I wanted to give it a try with DocuLex’s Archive Studio OEM version (doculex-usa.com) to see if a complete, easy-to-use document management system would result from teaming this hardware/software tandem.

When a Scan Station production unit arrived at the DocuLex office, testing with Archive Studio began immediately. Being out-of-the-box network enabled made it simple to add to a MFP environment. Therefore, we chained a multi capture point setup and cranked-up Archive Studio’s automated, network content indexing, image processing, file organizing, and exporting software, Goby Capture. Function was flawless between Goby’s Profiler indexing component and the Scan Station, with quick file flow to Goby’s Monitor installed on a server for the image processing and custom; user’s choice for searching for fast retrieval when the information’s needed.   To complete the multiple capture point project, we scanned with the MFP in the network configuration. All went well as with the Scan Station. The multiple capture point environment proved to be successful and convenient for people throughout an organization who need to add documentation to their server-stored collection.

Now for the test that’s most talked about, electronic document retrieval; access to must-keep information anytime, anywhere. Archive Studio’s WebSearch was the contestant; would it prove to be the program to complete the document management system when paired with the Scan Station?  It was – documents were succinctly stored on the server via Goby Capture for WebSearch’s quick keyword search. They were quickly found, emailed and printed with little effort.  This works. Will others follow? You know that they will. Kodak’s onto a uniquely attractive piece of highly evolved document management, making it simple for DocuLex’s Archive Studio and the software’s resellers to provide what’s universally needed by small business and departmental users – affordable, easy-to-use ‘Instant Document Access.’ u   Tim Nissen is a representative of DocuLex, Inc..  He can be reached at 863-619-2638.