Three Ways are O.K.

With Electronic Document Storage and Retrieval,

Three Options Cover Everyone's Desire

 

                                              

 

 

     By Tim Nissen

 

 

 

Between document safety and access, the server's stature dictates success of electronic document management. Do you recommend one on your physical site? On your clients? A third party's?

-One-

If your client's site is right, provide them ability of on-site storage. Web-based document management programs are available for use throughout a business's operations to enable secure, 'Instant Document Access' from any location.

These program's SQL or SQL Express databases support substantial file volumes, providing users with Microsoft's off-the-shelf database power.  Active Directory integration enables heightened security and user permission access and tracking. Choose one with these abilities when recommending the on-site option.

-Two-

Your place more attractive? If you're OK with the upfront costs (real estate, redundant server capacity, dedicated Internet bandwidth, secure document management software, etc.) and operations additions (tech and sales staff, marketing budget), building your hosting business makes sense. Margins are maximized, client retention is high, and you're in control. Regarding pricing, consider a gigabyte volume tier structure of your storage space clients occupy via annual contracts; it's an advantageous for all.

Make sure you also provide clients an easy to use, one price, networked all-you-can-scan paper electronic document conversion software program to power all of their document scanners for convenient enterprise capture and file upload to your server.

-Three-

We need a room… Third party hosts have vacancy. An impressive number of dedicated document hosting service providers are available throughout North and South America, many being traditional paper & tape records storage centers who have added this ability to their services portfolio. Your margins will be lower, but your costs will be, too. It's an easily managed gateway that will get you into the hosting services business painlessly, and allow you to survey the potential in your neighborhood.

Secure document access is a key component to the architecture of this hosting offering with encrypted site access and SSL protection. Public-key infrastructure (PKI) provides encryption and digital signature security for outsourcing daily-use information access to the electronic file storage. Ensure your selected host has protection.

Happiness is three ways away. Offer one to a client you've captured, and retrieval is a natural flow.

Tim Nissen is a representative of DocuLex, Inc.  Contact him at (863) 619-2638 or email: nissen@doculex.com.